Action with Knowledge
 
Knowledge without action has no value and action without knowledge is blind.

SFT always strives to take intelligent actions, keeping calm even in the situation of natural calamities and disaster, at the same time not losing the sight of need for urgency.

This is evident from the methodology followed for relief work. While ensuring that immediate relief work gets started, SFT started relief operations through a sequential process of Survey, Compilation, Analysis, Action Plan & Actions.

The process followed for flood relief work was taken up after identifying following objectives.

  1. To identify areas with the help of government where relief was required.
  2. To assess and survey the gravity of the situation and work out the need of relief
  3. To muster volunteers for relief operations.
  4. To instantly start with relief from the foundation funds.
  5. To identify and obtain materials and cash assistance from donors.
  6. To efficiently distribute of relief kit while retaining dignity of receivers
  7. To initiate steps to prevent epidemic break out
  8. To identify and initiate steps to rehabilitate farmers and other affected people.
  9. To identify and initiate steps to study for restoring Water bodies such as check dam, ponds, and reservoirs. Also to study agriculture land to determine the erosion caused due to floods.
  10. To record experiences gained for future crisis situations and build a knowledge base.

Based on these objectives, a Relief Operations Strategy was developed to facilitate focused and effective actions. The strategy was divided into following components.

  • Assessment of loss! damage and need for relief and rehabilitation
  • To attend to ‘most affected people first’
  • Formation of teams. Assign specific areas and tasks.
  • Motivate people for participation in relief work
  • Network and synergize our efforts with that of local government bodies and other agencies to avoid duplication and waste of efforts.
  • Obtain and organize technical knowledge and material for sanitation & fumigation operations
  • Activate donor management team
  • Identify future needs for long term activities

The strategy can be well depicted with the following diagram.

 
 

These relief operations strategy components were further divided into specific tasks, teams and actions.

  • SFT Emergency Control Room set up
  • Immediate Relief: Ready to eat food provided
  • Identification and grouping of specific tasks
  • Formation of Teams:
    Survey Sanitation Material Procurement
    Donor Management Mass fumigation Relief Kit Making
    Volunteer Management Medical Services Relief Kit Distribution
    Data Compilation and Documentation
  • Coordination established with local government agencies
  • Survey & assessment
  • Daily Morning Briefings
  • Daily Evening Review Meetings
  • Relief Kit Material procurement
  • Kit Preparation — Kanban approach: prepared as much as was needed
  • Kit Distribution based on the list of survey teams.
  • Sanitation and Fumigation — City and Rural
  • Microbial investigations for drinking water and chlorination
  • Donations and Fund Management
  • Mobilizing resources and volunteer management

The extensive daily morning briefings and daily evening reviews were undertaken religiously to ensure that the relief work remains on track and maximum value is derived for the benefit of the affected areas and people.

As a knowledge exchange exercise, we also supported the government and local bodies by providing statistical data and findings of the water chlorination damage to public property and also the sanitation in villages so that this information may help them for their course of action.

We also sent daily reports Collector — Vadodara, DDO — Vadodara and also to the DRDA — Vadodara.

Shroffs Foundation Trust
At. & Post : KALALI Tal. & Dist. Vadodara - 390 012
 Phone No : 0265-2680702, 0265-2680061
Fax :0265-2680370

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